Hoop is designed to capture all your tasks across tools automatically. After connecting your tools (Zoom, Google Meet, and Slack) you don't have to do anything. By default, Hoop sends a meeting bot to attend your meetings and capture tasks on your behalf. And in Slack, Hoop will automatically capture tasks across all messages and channels.
For many people, the right approach to Hoop is to "set it and forget it.” After you’ve connected your tools, Hoop does the work to collect tasks and put them into a global task list.
However, in certain circumstances, users may need more control over which meetings Hoop attends and where tasks are captured in Slack. Let's discuss meeting management first, then Slack.
Telling Hoop to skip specific meetings
There is a lot of flexibility in which meetings Hoop attends. You can tell Hoop not to attend specific meetings, to skip a whole series of meetings, or leave immediately in a realtime meeting.
Open the “Events” tab in the top right where you’ll see a list of all the meetings on your calendar. Click into the three dot menu on the right hand side of any upcoming meeting.
A menu pops up with the text “Enable Task Capture” option toggled to the right. The toggle is green. This means that Hoop will be attending the meeting and capturing tasks. If you want Hoop to skip the meeting, toggle the attendance button. The event will now appear greyed out on your "Events" screen and Hoop will not attend the meeting (and no tasks will be captured during the meeting).
Telling Hoop to skip recurring meetings
For recurring meetings, the menu will display an option to have Hoop not attend the selected meeting, or to apply the same treatment to all meetings in the series. If you’d like Hoop not to attend meeting series, hit the toggle and select the option to apply your preference to “all events in the series.” Hoop won’t attend any of those meetings going forward, unless you come back and change your settings. Once again, this means no tasks will be captured during these meetings.
Telling Hoop to exit a meeting … during the meeting
If you’re in a live meeting and you see Hoop pop in, there are three easy ways to remove Hoop.
First, in the Hoop app in your web browser, you’ll see the live meeting in your events tab at the top in green. Click on the three dot menu on the right, and click on “Remove Bot.” Hoop will exit the meeting, and no additional tasks will be captured.
Second, you can also type “Bye Hoop” into chat within Zoom and the bot will exit.
Third, if you’re the meeting host, you can remove Hoop just like any meeting attendant using host controls. If you’re doing this within Zoom, please uncheck the box to report Hoop. 🙏
Muting Slack channels
Hoop will by default capture tasks from all Slack channels and messages. Some people have automations set up that might generate excessive tasks, or they may simply want to mute a Slack channel thereby turning off task capture from that channel.
To do this, simply open the "Events" menu. You'll see all the Slack channels listed where Hoop is capturing tasks. Find the Slack channel you'd like to mute and click on the three dots next to the channel. Similarly to meetings, all you have to do is toggle off the green "Enable task capture" option and Hoop will no longer capture tasks from that channel.
Flexibility
We’re designing Hoop to be the most flexible and easy way to manage tasks. If there’s something different you’d like to see, shoot us an email at support@hoop.app so we know what you’re thinking.