No more meeting bots: Introducing the Hoop app for Mac

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Imagine, you're on a Zoom call with a client rattling off requests. They're all magically captured for you while you're intently listening and there's no awkward meeting bot attendee making the client uncomfortable.

That’s exactly what the new Hoop App for Mac does.

Hoop automatically captures tasks across Slack, email, and meetings. But until now, “meetings” meant Zoom and Google Meet only, and required a dedicated meeting bot. For some teams, the bot was a deal-breaker. Others wanted more flexibility: what about Slack huddles or Microsoft Teams? 

So we built an app for macOS that expands the power of Hoop to any audio on your computer, all without inviting a bot to your calls.

So, how does it work?
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We made the experience as smooth and intuitive as possible:

1. Download & install- You'll be prompted to download the app during onboarding. If you're an existing customer, you can download the app anytime in your "Settings."
2. Automatic calendar sync- Hoop syncs with your calendar when you sign up, so it knows when you have upcoming meetings. When a meeting is about to start, a small notification will appear: “Your daily stand-up is starting. Join and start Hoop?” You'll want to turn Hoop on whether by notification or manually when you want tasks to be captured.
3. Hoop recognizes all audio sources- For impromptu Slack calls or FaceTime chats, Hoop notices the audio and says, “It looks like you’re in a call. Want to capture tasks?” You’re one click away from a complete set of tasks, summaries, and transcripts.
4. Minimal UI, minimal distractions- The Hoop icon lives quietly in your Mac’s menu bar. The recording window allows you to control when capture happens, and you can tell it's working when it animates slightly. When it’s idle, it’s neutral. You can start or stop Hoop anytime or check to see your upcoming meetings.
5. Same transcripts & summaries-Just like with our meeting bot, you’ll still get an AI-generated transcript, a summary of key points, and all your tasks automatically added to Hoop.

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The bigger picture: All your tasks in one spot

Meetings are just one aspect of a busy professional's day. Hoop still capture tasks automatically from Slack messages, and we still pull tasks from email. We’re simply expanding the surface area of where tasks might come from. If that’s a random phone call, an internal FaceTime, or a meeting recording you decided to replay, Hoop is there, quietly sorting it out.

Benefits of bot-free

1. No more multiple bots or awkward explaining

Plenty of people already have a meeting bot, or simply feel weird seeing a bot pop up on the attendee list. The Hoop app for Mac puts you in control and removes the need to explain what that extra attendee is doing in a meeting. There's also no need to remember to let a meeting bot into the meeting to get tasks.‍

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2. Capture from any platform

Zoom and Google Meet are hugely popular, but they’re not everything. Many of our customers also live in Slack huddles, Microsoft Teams, or even FaceTime. The Hoop app for Mac captures audio tasks from all of them—RingCentral, GoToMeeting, you name it.

We’ve also had beta testers get a little creative:

• Replay a recorded meeting you missed, let Hoop listen, and it’ll still pull out tasks.
• Use Hoop as a quick voice capture tool by just speaking into your mic when you’re not on a call. You can say a task outloud similarly to how you add reminders in Siri, or you can list off a bunch of tasks to be added to Hoop. Hoop will create a neatly organized list of clear tasks out of your stream-of-conciousness ramble.

Ready to try It?

Sign up and download it during onboarding (or check your Hoop account for a prompt). Then:

1. Install & log In – That’s it, you’re done.
2. Let Hoop do its thing – Start Hoop and watch those tasks magically appear after every call.
3. Keep the feedback coming – We’re always building. Email us at support@hoop.app with thoughts, feature requests, or just to say hey.

The Hoop App for Mac ensures everything gets capturedvwithout the overhead of a meeting bot. So next time you’re about to jump on a call, breathe easy. Hoop’s got your back—and your tasks.