Hoop is designed to capture all your tasks across tools automatically. After connecting your tools (Zoom, Google Meet, and Slack) you don't have to do anything. By default, Hoop sends a meeting bot to attend your meetings and capture tasks on your behalf. And in Slack, Hoop will automatically capture tasks across all messages and channels.
For many people, the right approach to Hoop is to "set it and forget it.” After you’ve connected your tools, Hoop does the work to collect tasks and put them into a global task list.
However, you may want more control over which meetings Hoop attends and where tasks are captured in Slack. Let's discuss meeting management first, then Slack.
Setting your default meeting settings
Hoop has three default settings you can choose from by clicking into your avatar at the top right and looking under "Meetings."
By default, Hoop is set to join all meetings but you can change it to only attend meetings where you've RSVP'd your attendance or manually choose when Hoop attends.
Manual meeting management
If you choose the manual option, you can see manage which meetings Hoop attends by clicking into "Events." There you’ll see a list of all the meetings on your calendar with a Zoom or Google Meet link attached.
Right below the event name, it'll say "Hoop will attend" or "Hoop will not attend." If you'd like to change that, click into the three dot menu at the right and toggle on or off to let Hoop know whether to attend and capture tasks on your behalf.
Telling Hoop to exit a meeting … during the meeting
If you’re in a live meeting and you see Hoop pop in, there are three easy ways to remove Hoop.
First, in the Hoop app in your web browser, you’ll see the live meeting in your events tab at the top in green. Click on the three dot menu on the right, and click on “Remove Bot.” Hoop will exit the meeting, and no additional tasks will be captured.
Second, you can type “Bye Hoop” into chat within Zoom or Google Meet and the bot will exit.
Third, if you’re the meeting host, you can remove Hoop just like any meeting attendant using host controls. If you’re doing this within Zoom, please uncheck the box to report Hoop. 🙏
Setting Slack preferences
Hoop will by default capture tasks from all Slack channels and messages. Some people have automations set up that might generate excessive tasks, or they may simply want to mute a Slack channel thereby turning off task capture from that channel.
To manage your Slack capture preferences, click into your avatar to open Settings. From there, click on "Manage Connections." You'll see Slack with a "Channels" button next to it. By clicking on that button, you'll be able to generate a list of Slack channels where you can customize where task capture will happen.
Flexibility
We’re designing Hoop to be the most flexible and easy way to manage tasks. If there’s something different you’d like to see, shoot us an email at support@hoop.app so we know what you’re thinking.